INDEPENDENT JOB SHADOWING
CEAHEC coordinates clinical job shadowing requests for St. Charles Health System (SCHS). Shadow experiences are short term (under 20 hours total) and depend on the availability of caregivers.
Guidelines and Requirements
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Applicants need to have graduated high school and be at least 18 years old to request a shadow experience.
Job shadowing is limited to observation only and does not involve hands-on patient care, direct patient contact or acquiring clinical skills.
Requests must be made at least three (3) weeks in advance of the requested shadowing dates.
Shadows are short term (maximum of 20 total hours) and depend on the availability of caregivers
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All applicants must complete the following requirements:
Background Check ($20 fee). Cash or check only. Bring payment with you when you pick up your badge. Checks can be made out St. Charles Health System.
Attend a 30-minute virtual Orientation
Receive a SCHS photo identification badge
Complete online learning modules
Between December 1st- April 1st, you are highly encouraged to receive a flu shot prior to shadowing. If you have not received this season's flu shot, please wear a mask during your observation.
COVID vaccination is no longer mandated, but is highly encouraged. We are still required to track vaccination status.
Negative TB Test Result
You are responsible for coordinating your own QuantiFERON TB-Gold blood draw and submitting your negative test result. Test results are valid for up to 2 years.
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These guidelines do not apply to students in college or certificate programs where the experience needed involves patient contact or care and the acquiring of specific clinical skills. Those inquiries should be directed to the Student Rotation Coordinator in Clinical Practice & Professional Development department. Click here to contact.
Requests from health care professionals or graduate students for clinical hours should be directed to the Student Services Specialist. Click here to contact.
Caregivers and affiliated physicians of SCHS may NOT arrange with any department to have their children or friends/family shadow them without following the process described above.
Submit a Shadow Request
Please ensure you have read the Guidelines and Requirements above prior to submitting a request form for shadowing.
Once Approved for Shadowing:
Please follow the steps below to complete the onboarding and compliance required for shadowing
#1 Formal Application
Once your request has been approved and processed, please click the button below to submit a formal application.
#3 VicNet Portal
Log into your VicNet Portal using the email and password you set in your application.
Review the Code of Conduct PDF, download and fill out the required waiver forms, take your quizzes, and upload TB test results if you did not already upload them in your application.
#2 Learning Modules
Review the three learning modules below and be prepared to take a short quiz on them prior to job shadowing:
#4 Virtual Orientation
Coordinate with St. Charles/CEAHEC staff to schedule a date and time for your 30-minute virtual orientation.
